In certain circumstances, Buffalo State may reimburse travel costs incurred by non-employees traveling on college related business. In most cases, non-employees may be reimbursed up to the rates that are available to employees. Non-employees, including students, may not participate in the rental of vehicles via the NYS contract guidelines.
Travel reimbursements to non-employees of SUNY are processed through a Standard Voucher. The payee or department should complete the voucher to specify the exact purpose for the payment, as well as dates of the activity.
The payee's signature must be entered in the "Payee Certification" block on the voucher. Travel expenses for lodging and meals for non-employees must be via Method 2 guidelines which require receipts for lodging (not for meals). All original receipts should be stapled to the Standard Voucher and forwarded for appropriate approval signatures and processing by the Accounts Payable Office.
Types of non-employee travel include travel for interviews, travel by students, and travel by vendors including lecturers, evaluators, and those receiving honorariums.
